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Lore & Practices - Committees

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II. Committees

A. Executive Committee

1. Consists of nine members with three-year terms (see amendment to Constitution). Voting members of the committee include nine elected members,

2. Elected from ballot proposed by Nominating Committee. Membership should represent a balance of disciplines, gender, race, and geographical location.

3. Attend as voting members the two executive committee meetings at annual meeting. Be available for consultation during the rest of the year.

B. Publications Committee

1. Six members serving three-year terms (see amendment to Constitution)

2. Responsible for overseeing publications of Association: SOCIAL SCIENCE HISTORY (current contract with Duke University Press), and Newsletter.

3. Responsible for selecting editors of Journal and Newsletter, and members of President's Book Award Committee.

4. Consult with Executive Director, President, and Treasurer on new contracts.

5. Report to the officers and Executive Committee at annual meeting.

6. Vice President selects a chair, normally one of the two members entering the third and final year of service.

C. President's Book Award Committee

1. Three members selected by the Publications Committee for three-year, staggered terms. Member serving third year of term chairs the committee. Fourth member of committee serves one year term and is usually the previous year's Award winner.

2. Prepare announcement of President's Book Award, solicit and read manuscripts for Award. Award is intended for first manuscript from a beginning scholar. A manuscript under consideration by a press is eligible for the competition, but work cannot be published by time of SSHA’s Annual Meeting (letter from Press to that effect is required).

3. Send name of winner(s) for annual award to Executive Director before annual meeting. Committee chair makes announcement of winner at annual meeting.

D. Nominating Committee

1. Selected by the Vice President (a chair and four members) for a one-year term.

2. Meet at the annual meeting and draw up a slate for elections including Vice President, Executive Director or Treasurer (if respective four-year terms are up), three members of Executive Committee, and two members of the Publications Committee. Sole candidates are to be put forward for Vice President, Executive Director and Treasurer; and pairs of candidates for slots on the Executive and Publications committees. Ask all candidates if they will run and agree to serve if elected, and to provide a bio-sketch for ballot.

3. Timing: During the summer and early fall the committee should decide which disciplines, genders, etc. are needed for each slot and generate names for the slots. It is wise to have more names than needed since some people will refuse.

4. Aid for process: obtain copies of List of Past Officers and Committee Members from the Executive Director.

5. Inform President of final candidates selected. Send list of candidates (with names, disciplines and institutional affiliations) to Executive Director for ballot. Ballots mailed in Spring.

6. Chair of Nominating Committee receives and counts ballots and reports results to Executive Director and President.

7. N.B. All offices should represent a balance of disciplines, gender, race, and geographical locations. Presidency usually alternates between an historian and a scholar from another discipline.

E. Alan Sharlin Memorial Award Committee

1. Four members selected for two-year, staggered terms. Two members selected each year by the Vice President, Vice President selects committee chair, usually from cohort serving second year on committee.

2. Write announcement for the annual award, honoring the best book in social science history published in the previous year.

3. Read submissions and agree on a book for award.

4. Report name, address, etc. of winner to Executive Director.

5. Committee chair announces winner of award at the annual meeting.